Learner profiles contain a lot of information in your school. Different roles within the school may only need access to certain information, while other roles might need everything. For example, Learning Support may need access to accommodations but teachers might not. Guidance might need the ability to view and edit learner attributes but tutors only need view access.
Learner profiles are broken into sections. Each section has its own permission. The permissions are View and Edit. You can set the view or edit permission for each role in the platform. Let's take a look at how you can set the permission.
Where to access the learner profile permission screen
Note: you must have permission to access the permission screen. The Management role by default is the only role with access to this screen.
Under the Manage menu in Learner Support, click on the Profile Section Permissions option under the Learner Profile section.
Browser View
Teams View
Here you will see View and Edit permission for each Learner Profile Section. These permissions are organised by each role.
How learner profile permissions work
You will see a list of profile sections on the left column of the screen with a corresponding list of roles in each column after. The list of roles will include;
Built-in system roles
Dynamic security roles (these are custom roles you created)
Teachers (this includes every staff member synced from your school MIS/SIS)
Note: you can view the list of learner support roles in this article or if you need to create custom roles then take a look at dynamic security roles in this article.
The teachers' role relates to a user that is only a member of the teachers' role and not a member of either a built-in system role or a custom dynamic security role that you created. Once a user becomes a member of a built-in system or dynamic security role then the permissions set on the teachers' role are no longer applicable.
If a user is a member of only one built-in system or only one dynamic security role then their effective level of access is determined by the permission set exclusively on that role. For example, a year head is a member of the built-in system role Year Heads and also a member of the Teachers role. In this instance, the permissions for the teachers role are no longer applicable and the permission set on the year heads role determines their effective permission.
If a user is a member of more than one role (built-in system and/or dynamic role), then their effective permission is determined by the combined permission on all roles of which they are a member. For example, let's say the Learning Support built-in system role has both view and edit permission set on the Notes for Teachers section but, a dynamic security role called Senior Leadership Team only has view permission set. If the user is a member of both roles, their effective access is combined so they will have both view and edit permission.
How to assign permission for roles to the learner profile
To set the permission for a role simply set the toggle to enabled (green) or disabled (grey).
Setting Permissions
For each Learner Profile Section, you can set both the View or Edit permission. The options are;
Both view and edit are disabled: The role will not even see the section on the profile
View is enabled and Edit is disabled: The role can view the section but not edit it
View and Edit are enabled: The role can view and also edit the profile section
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