How to Assign Year Heads and Tutors to Learners

Year heads and Tutors are usually automatically configured from the sync with your school SIS/MIS system. However, this is not always the case (depending on the SIS/MIS system) and you may need to assign a year head or tutor for the entire year group or just a select number of learners. This article will show you how to do both.

1. Click on the All Learners screen. You can access this from the main navigation menu or by clicking the link underneath the Search for a Learner field.

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2. On the All Learners screen, click the Add a Filter button. This will allow us to filter all learners in a year group.

Select Year from the filter type, and then simply click on the year that where you want to assign a Year Head or Tutor. This will add the selection to the filter criteria at the top of the screen.

3. The first 20 learners in that year group will now be displayed on your screen. Click the Learners selection drop-down and change it to All. This will display all learners in the year group you selected.

4. Now that we have our list of learners, lets go ahead and assign Year Head or Tutor. Click on the Assign button.

Click on the Year Head option and then click on the Teacher that you want to assign. You can use the search to easily find the teacher. Once you are done click Save.

The Year Head or Tutoris now assigned to the list of learners. You can click the filter button again to select another year group and assign a different year head or tutor.

If you only want to assign a Year Head or Tutor to a selection of learners, you can use the check box to the left of their name

Click on the Assign button located at the top of the list.

Click on the Year Head option, and click on the teacher from the list of staff members. Click the Assign button to assign the teacher as the year head for the year group.