The Gradebook in SchoolWise has two main purposes when it comes to assessment.

  1. Assessment: Add and track assessments and schoolwork

  2. Reporting and analysis: Generate reports by class or learner and analyse the data

Note: the reporting will include the grading information for any assessments you enter through our SchoolWise Gradebook but also any assignments you import from Microsoft Teams, Google Classroom or if you are a platform user, through our Assignments too.

Note: You can also import your term assessments from your MIS/SIS system such as VSware. This must be done at the school level by someone with permission to perform this action. Once this is done, you will also see your term assessments in the Gradebook too right alongside your own class assessments.

First, let's take a look and the options available to you when using the Gradebook in SchoolWise. You have three ways of adding assessments for your learners depending on what you are trying to achieve.

This is used when you want to add an assessment that is either currently taking place such as a class presentation or science experiment, or if the assessment task/activity has already happened such as a handwritten test, project or online quiz. Either way, you want to add the assessment Task or Activity that you set for your class group by issuing each learner some grading information.

Adding Schoolwork is simply a way of recording if each learner has turned-in or not turned-in their work. This allows you to keep track and report how well each learner is at completing work you set for the class such as homework, etc.

If you are a platform user, it is similar to how you would set Schoolwork in Assignments but the work has already been done. You simply want to record who completed the work and who did not.


This option allows you to import assignments that you have already set and graded in either Microsoft Teams or Google Classroom.

So the primary difference between the options are;

  1. An assessment Task/Activity is something in which you will issue grading information to each learner for an assessment.

  2. Schoolwork is when you simply want to track if work is turned-in or not for each leader in the class.

  3. Importing is used to import assignments from another system such as Teams or Classroom.

Target Grades and Levels

Before you start using the Gradebook, you might want to set target grades and levels for your learners. You can do this by clicking the Config button on the Dashboard.

Note: it is important to enter target grades and levels for your learners before you begin adding assessments. The target grade and level at the time of adding an assessment are used.

Let's take a look at how to add assessments

First, open the Gradebook for your class group. This will display the Dashboard for your class group. Click on the Add Grade button.

Then select choose and option from the list and click Next


Click here to learn how to add an assessment take or activity


Click here to learn how to track schoolwork


Click here to learn how to import from Microsoft Teams


The dashboard page is what you will see when you visit the Gradebook. The dashboard is broken down into three pods. You can click on a learner to display a snapshot of their assessments from either of the first two pods or display their learner profile from the third pod.

Note: you can also click on an indicator on the third pod to see the specific details such as Notes for Teachers, Learning, Social or Emotional Needs or if they have an Individual Learner Plan.


When you issue grading information for a Task/Activity in the Gradebook, each learner will receive a message in their Message Center in SchoolWise letting them know their grade has been issued.

You can change this setting for all learners by unchecking the Send option, or if you want to disable it just for a specific learner then click the toggle to off under the Send column.

Note: The learner will also receive these messages in their end of the day email.

Learner Gradebook

Learners also have their very own Gradebook where they can see all their grades and feedback for each assessment.

This can be accessed by clicking on the tab in Microsoft Teams or if you are using the platform, their profile picture and click on Gradebook. They can choose their class group from the drop-down and then click View for each assessment.

Related Articles

Did this answer your question?